1. Ensure meeting starts and ends on time. 
2. Make sure guests are warmly and enthusiastically introduced. 
3. Allow time before and after the meeting to speak with guests. 
4. Read and/or display the Club Mission at every meeting. 
5. Discuss the Distinguished Club Program and the Club’s progress and achievements in it. 
6. Recognize member achievements in Toastmasters and in their personal lives. 
7. Report on the “Moments of Truth” the Club is achieving

1. Ensure Club officers meet Club officer and Club meeting standards. 
2. Oversee plan to achieve Distinguished Club Program goals and ensure Club is a Distinguished Club. 
3. Encourage communication and leadership development through promoting of CTM, ATM, CL and AL awards. 
4. Ensure Club has an ongoing membership-building program. 
5. Attend and vote Club’s proxy at District council meetings or ensure Club member attends and proxies vote to that member. 
6. Attend Regional Conference and International Convention and vote Club’s proxy or send proxy to District Governor. 
7. Oversee administrative operation of Club in compliance with the Club Constitution and Bylaws. 
8. Maintain relationship with the District and with Toastmasters International. 
9. Schedule and chair monthly executive committee meeting. 
10. Arrange for a replacement if unable to attend a Club or Executive Committee meeting. 
11. Search for leaders, ensure all Club offices are filled for the succeeding term, and ensure timely elections are conducted. 
12. Prepare your successor for office.
13. Attend District-sponsored Club officer training. 

Vice President Education
At the Club meeting…

1. Assign each new member to be a table topics participant at the first meeting after joining, to a meeting role at the third meeting or earlier, and to give the Ice Breaker manual project at the fourth meeting or sooner. 
2. Ensure a Club member conducts The Successful Club Series programs “Evaluate to Motivate,” “Moments of Truth,” “Mentoring,” and “Finding New Members for Your Club” at least once per year. 
3. Monitor Club performance quarterly in cooperation with the Club President. 
4. Initial speakers’ Records of Assignments and ensure eligible members fill out their award applications. 
5. Preside over the meeting when the President is absent

Outside of the Club meeting… 

1. Plan Club meetings, completing schedules and assignments at least three weeks in advance and confirming each schedule five to seven days before the meeting. 
2. Promote participation in the educational program. Get commitment from new members to achieve the CTM award within one year or less and schedule them to speak accordingly. Get commitment from CTMs to earn ATM-B awards within one year, and get commitment from ATM-B and ATM-S recipients to earn the next award within one year. Get commitment from members to earn the Competent Leader award. Track all members’ progress toward these awards. 
3. Orient new members to the Toastmasters program within two meetings after they join. 
4. Assign every new member a mentor. 
5. Attend Club Executive Committee meetings and preside when the President is absent. 
6. Attend District council meetings and vote the Club’s proxy. 
7. Vote at Regional and International Business Meetings. 
8. Attend District-sponsored Club officer training. 
9. Arrange for a replacement.
10. Prepare successor for office. 

Vice President Membership
At the Club meeting…

1. Greet guests and have each complete a guest card.
2. Report on current membership, promote membership campaigns, and welcome new members.
3. Work with the President and Vice President Education to ensure each new member is formally inducted at the first meeting after being voted in by the Club.

Outside of the Club meeting 

1. Conduct ongoing membership building programs and efforts. Promote the membership goal of one new member per month and, if the Club has fewer than 20 members, achieving 20 members by year-end or sooner. Promote Club and Toastmasters International membership building programs and conduct a minimum of two formal Club membership programs annually.
2. Follow up on and keep track of guests, new members joining, and members not attending meetings. Send follow-up note to guests.
3. For all prospective members, explain the educational program, get their commitment to join, collect membership applications. Bring the applications to the Club for voting and, if the members are accepted, collect dues and fees and give them to the Treasurer with the applications.
4. Attend Club Executive Committee meetings.
5. Attend and vote at Area Council meetings.
6. Arrange for a replacement if unable to attend Club meeting.
7. Attend District-sponsored Club officer training.
8. Prepare your successor for office.

Vice President Public Relation
Outside of the Club meeting… 

1. Promote the Club to a local media.
2. Produce and distribute a Club newsletter at least monthly.
3. Promote membership programs.
4. Attend Club Executive Committee meetings.
5. Attend other Toastmasters events.
6. Attend District-sponsored Club officer training.
7. Arrange for a replacement if unable to attend a Club meeting.
8. Prepare your successor for office.

At the Club Meeting… 

1. Announce upcoming events and programs.
2. Ask for contributions to the newsletter.
3. Greet members and guests.

Secretary
Outside of the Club meeting...
 

1. Maintain accurate membership roster and give it to Treasurer to submit with dues.
2. Mail Club officer list to World Headquarters within 10 days after elections.
3. Handle general Club correspondence.
4. Keep Club files, including the Club charter, Constitution and Bylaws, minutes, resolutions, and correspondence.
5. Attend Club Executive Committee meetings.
6. Attend District-sponsored Club officer training.
7. Arrange for a replacement if unable to attend meetings.
8. Prepare your successor for office.

Standards at the Club meeting…
 

1. Record and read meeting minutes.
2. Greet members and guests.

Treasurer
Outside of the Club meeting…

1. Prepare a budget to be approved by the Executive Committee and membership within one month of taking office. 
2. Provide the bank with a new signature card of July 1/January 1. 
3. Prepare and send dues statements by August 15/February 15. 
4. Collect and send dues to World Headquarters by October 1 and April 1, and work with the Vice Presidents to contact members who have not paid dues. 
5. Submit new member applications and dues to World Headquarters within 48 hours after receipt. 
6. Pay bills as due. 
7. Keep records of all financial transactions. 
8. Present verbal and written financial reports quarterly (October 15, January 15, April 15, and July 15). 
9. Submit Club accounts for audit. 
10. Attend Club Executive Committee meetings. 
11. Attend District-sponsored Club officer training 
12. Arrange for a replacement if unable to attend meeting. 
13. Prepare successor for office. 

Standards at the Club meeting…

1. Receive completed new member applications and dues. 
2. Announce when dues are due and explain dues structure. 
3. Greet members and guests. 
4. Collect meeting fees, if any.

Sergeant At Arms
Outside of the Club meeting…

1. Schedule the meeting location 
2. Maintain Club equipment and supplies 
3. Attend Club Executive Committee meetings 
4. Attend District-sponsored Club officer training 
5. Arrange for a replacement if you are unable to attend a Club meeting or for assistance 
6. Prepare your successor for office. 

At the Club meeting…

1. Arrange the room before the meeting begins 
2. Greet members and guests 
3. Greet visiting officers 
4. Arrange for food service 
5. Ensure the meeting starts on time 
6. Collect ballots and tally votes for awards 

Immediate Past President
IMMEDIATE PAST PRESIDENT provides guidance and serves as a resource to Club officers and members. The Immediate Past President chairs the Nominating Committee, assists in the preparation of the Club Success Plan, and promotes the Club’s efforts to become a Distinguished Club.

Past Presidents know that leaders are readers. 
Must reading for all Toastmasters: The Story of Toastmasters, Personally Speaking, and The Great Peacemaker by Ralph C. Smedley 

The Story of Toastmasters, Vol. II